Hey, Wichita Falls: These 8 Office Relocation Blunders Can Really Sink Your Budget

office being prepared for a moveYou have a business to keep going. And now you‘ve got to keep it going while you’re moving it from one location to another! How do you keep your Wichita Falls business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Give it a wrong answer, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a right answer for you – one that can help you stay clear of 8 faux pas that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. When you first know you’ve got to move, that’s when you ought to commence planning for it. Regrettably, too many businesses launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other suppliers to come up with a reasonable proposal for you, let alone properly deliver the goods and services you purchase from them. Keep in mind: too little time frequently opens the door for too many errors. Let the size of your firm and the complexity of your move – i.e., the number of steps that must be finished before other steps can be initiated – guide you in determining how soon is soon enough.
  2. Not Investigating Your Mover Thoroughly. Office relocations are difficult. You need a moving company that knows how to take care of office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just for starters, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Read the reviews at bbb.org. to learn if any grievances have been filed against them with the Better Business Bureau. And, if you can, consult with other businesses who’ve used them to find out how well they fulfilled their contractual duties. It’s also a good idea to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they follow conventional chain-of-custody procedures.
  3. Not Coordinating and Communicating Adequately with Your Mover. Your office relocation manager is obligated to work with the project manager your moving company has provided to insure that your internal team and the moving company’s team are equally up to speed. Any amendments to the schedule must be properly relayed to all involved, so that one problem doesn’t engender all sorts of glitches and cost overruns.
  4. woman alone in empty officeNot Committing Enough Internal Staff to Your Move. The scope of any office relocation practically directs that you enlist the help of people from within your organization. Choose people in each department who know their department’s needs fully and have access to relevant company records. That might not always be the department head! In fact, you’re often better off getting the help of experienced but non-managerial staffers, as they’re more likely to follow your relocation manager’s direction without argument.
  5. Not Following the Schedule. It’s rarely the case that an office relocation schedule decelerates. Certainly, various tasks can be held up for this or that reason. But what frequently happens then is that the schedule gets tightened. And that frequently happens because the planning got put off until too late. And what happens when you aim to make up for lost time? More people from your team and the mover’s team are given more overtime hours. Everybody starts tripping over everybody else. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to create a pragmatic schedule from the get-go and follow it.
  6. Not Budgeting Sufficiently for Your Move. Admittedly, it’s hard for any company that hasn’t undertaken a relocation before to know exactly what its move will cost when all is said and done. To leave that cost to happenstance, though, or to budget for it insufficiently is a huge gaffe! Typically, you must figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your requirements you reckon with at the start, the more controllable the expense of your office relocation will be.
  7. Not Having the Right Amount of Coverage. If you’ve selected a professional relocation company of any repute, the possibility of property damage is small. Still, you have to be prepared. Talk with your mover about the coverage options they offer and select the one that seems most right for your company.
  8. Not Remembering to Back Up Your Data. No need for horror stories here. Suffice it to say that when your office relocation is underway, your business’s material records are best protected by being backed up digitally, wherever doable. Those that can’t be digitized ought to be stowed safely in a warehouse. And your digital data ought to be backed up in the cloud. As a matter of historical precedence212, losing such data or suffering its vandalism isn’t a regular phenomenon. But do you really want to risk it? Then, however you can, back it up!
An excellent way to bypass these kinds of mistakes – or to counteract them effectively – is to hire a moving company that has a proven track record of successful office relocations. May we call your attention to A-1 Freeman Moving Group right here in Wichita Falls? Investigate us as we suggest above. Then check out our office relocation services and ...
 

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