Hey, Wichita Falls: These 8 Office Relocation Faux Pas Can Really Sink Your Budget

office being prepared for a moveYou have a business to keep going. And now you‘ve got to keep it going while you’re moving it from one location to another! How do you keep your Wichita Falls business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Give it a wrong answer, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a right answer for you – one that can help you avoid 8 blunders that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. When you first know you’ve got to move, that’s when you ought to commence planning for it. Regrettably, too many businesses launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other vendors to come up with a reasonable proposal for you, let alone properly deliver the goods and services you purchase from them. Keep in mind: too little time typically opens the door for too many errors. Let the size of your firm and the complexity of your move – i.e., the number of steps that must be finished before other steps can be initiated – guide you in determining how soon is soon enough.
  2. Not Investigating Your Mover Thoroughly. Office relocations are demanding. You need a moving company that knows how to take care of office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just contemplating, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Check the reviews at bbb.org. to learn if any grievances have been filed against them with the Better Business Bureau. And, if you can, consult with other businesses who’ve used them to see how well they fulfilled their contractual obligations. It’s also a good idea to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they follow conventional chain-of-custody procedures.
  3. Not Coordinating and Communicating Adequately with Your Mover. Your office relocation manager is obligated to work with the project manager your moving company has alloted to ensure that your internal team and the moving company’s team are equally up to speed. Any amendments to the schedule must be properly conveyed to everyone involved, so that one problem doesn’t engender all sorts of gaffes and cost overruns.
  4. woman alone in empty officeNot Assigning Enough Internal Staff to Your Move. The scope of any office relocation pretty much dictates that you call on the help of people from within your organization. Pick people in each department who know their department’s needs thoroughly and have access to pertinent company records. That might not necessarily be the department head! In fact, you’re often better off soliciting the help of seasoned but non-managerial staffers, as they’re more likely to follow your relocation manager’s direction without argument.
  5. Not Following the Schedule. It’s not often the case that an office relocation schedule slackens. Certainly, various tasks can be held up for this or that reason. But what frequently happens then is that the schedule gets tightened. And that frequently happens because the planning got put off until too late. And what happens when you aim to make up for lost time? More people from your team and the mover’s team are forced to work more overtime hours. Everybody starts tripping over everybody else. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to establish a pragmatic schedule from the get-go and adhere to it.
  6. Not Budgeting Sufficiently for Your Move. Truth to tell, it’s hard for any company that hasn’t experienced a relocation before to know exactly what its move will cost when all is said and done. To leave that cost to happenstance, though, or to budget for it inadequately is a huge gaffe! Typically, you must figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your needs you take into consideration at the start, the more manageable the expense of your office relocation will be.
  7. Not Having the Right Amount of Coverage. If you’ve selected a professional relocation company of any repute, the possibility of property damage is small. That said, you have to be prepared. Ask your mover about the coverage options they offer and select the most useful for your company.
  8. Not Thinking to Back Up Your Data. No need for horror stories here. Suffice it to say that when your office relocation is underway, your business’s material records are best protected by being backed up digitally, wherever doable. Those that can’t be digitized ought to be stowed safely in a warehouse. And your digital data ought to be backed up in the cloud. As a matter of historical precedence212, losing such data or suffering its vandalism isn’t a regular phenomenon. But do you really want to risk it? Then, in whatever way you can, back it up!
An excellent way to avoid these kinds of errors – or to compensate for them effectively – is to hire a moving company that has a verifiable track record of successful office relocations. May we recommend A-1 Freeman Moving Group right here in Wichita Falls? Investigate us as we suggest above. Then review our office relocation services and ...
 

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