How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your company will endure some downtime if you are moving to Wichita Falls, the question is how to minimize that period. Today, "downtime" describes the moments you are offline and cut off from customers and vendors--not the time put in literally moving pieces of furniture and components from point A to point B.
 

There are about three major aspects to restricting your time offline, and when you apply all three you ought to be equipped to achieve a seamless changeover. But here is the secret--you won't be able to choose two out of three; there's a synchronicity for this procedure that calls for focus on each of the 3 portions.

Point Person and Organizing

If you were to note a single thing from looking over this, it's which you will want a single person in charge. And that single person's main undertaking is to control all the preparation and logistics of the move.

Establish a budget for the move and set your point person free to interview and engage a professional office moving company in Wichita Falls. Here are a few various jobs your internal “concierge” might supervise.

Service providers--anybody from the flower delivery guy to your telephone provider--need to be familiar with your move date as quickly as possible, and any adjustments to the extent of their work. Produce a timeline of when services are shut off in your existing area and when they'll be live in the new one. In a perfect world, there's a few days overlap to make sure you're protected should there be a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new place once you have any upfit details and discuss it with the professional movers in Wichita Falls. This info not only helps assess prices (first floor vs elevator, loading docks, and so on.), yet allows the crew design the flow of the move-in. A copy of the floor plan truly aids the designers set desks as well as other equipment in front of the move which in turn lessens the actual loading to the location.

IT Room

Call it what you will--IT Closet, Server Room, Corridor of Sadness and Confusion--the quicker you establish where that area is, your IT crew has the ability to get ready for running cables and whatnot.

Presumably, if you're relocating your office you are also choosing the latest in technology. In the event that you've not upgraded your systems in a while, you'll be in for a wonderful surprise--that significant space you required for all your existing equipment has shrunk so much that you could only require a compact area committed to the IT equipment.

Now could be also a great time to examine your technological accessories--the equipment that protects you if something goes wrong. These include your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

If you're using the cloud and your team can work remotely through the move, you could be in a position to keep going without any online downtime. If that is not your state of affairs, make sure your moving wizard has each of these particulars on the radar.

The IT crew should have all the cabling and connections for workstations, printers, and telephones tested and prepared for action once the new devices enters in the door. If you're buying new components, make sure it's all set up to allow them to hook it up as soon as the desks and chairs get there.

Handling All the Specifics

Your concierge handles all the internal particulars and hands-off information as required to your moving company, suppliers, and others that ought to be knowledgeable. This frees up the other employees to keep working on their real work instead of questioning where exactly they may find the files. It may also help spirits to understand that there will be one person managing every little thing, plus they know where to go in order to dismiss the rumors you will be eliminating the free coffee drinks.

Simply speaking, for those who have a plan plus the right point person and office moving company in Wichita Falls utilizing the approach, your business move will be seamless and worry-free.

 

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