How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will endure a bit of downtime if you are moving to Wichita Falls, the question is how to minimize that period. Today, "downtime" describes the moments you're offline and cut off from clients and vendors--not the time spent literally moving pieces of furniture and components from point A to point B.
 

There are about three major elements to restricting your time offline, and if you apply all three you should be equipped to achieve a smooth changeover. But here's the secret--you won't be able to choose two out of three; there's a synchronicity to this procedure that calls for attention to each of the 3 portions.

Point Person and Organizing

Should you note a single thing from reading this, it's which you will want a single person in control. And that one person's primary undertaking is to control all the preparation and logistics of the move.

Determine a budget for the move and set your point person free to interview and engage a professional office moving company in Wichita Falls. Listed here are a couple of various tasks your internal “concierge” might oversee.

Service providers--anybody from the flower delivery guy to your telephone provider--have to be familiar with your move date as soon as possible, as well as any adjustments to the extent of their work. Generate a schedule of when services are shut down in your existing area and when they will be live in the new one. Preferably, there exists a couple of days overlap to make sure you're covered if there's a snafu with the actual move.

Floor Plan

Get the point person a floor plan of the new place once you have any upfit details and discuss it with the professional movers in Wichita Falls. This info not only helps assess prices (first floor vs elevator, loading docks, and so on.), yet lets the team design the flow of the move-in. A copy of the floor plan truly aids the designers set desks as well as other equipment ahead of the move which in turn lessens the actual loading to the area.

IT Room

Call it what you will--IT Closet, Server Room, Hall of Sadness and Confusion--the sooner you establish where that area is, your IT crew has the ability to get ready for running cables and whatnot.

Most probably, if you're relocating your office you're going to be also choosing the latest in technology. In the event that you've not upgraded your systems in a while, you'll be in for a wonderful shock--that significant space you required for all your existing equipment has shrunk so much that you might merely need a small area dedicated to the IT equipment.

Now could be also a great time to examine your technological accessories--the devices that protects you if something goes wrong. These include your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

If you're using the cloud and your team can function remotely through the move, you could be able to keep going without any online outages. If that is not your state of affairs, ensure that your moving wizard has each of these particulars on the radar.

The IT crew should have all the cabling and connections for workstations, printers, and telephones tested and geared up for action once the new devices enters in the door. If you're buying new equipment, make sure it is all in place to allow them to hook it up once the desks arrive.

Dealing with All the Specifics

Your concierge deals with all the internal particulars and hands-off information as required to your moving company, suppliers, and others that ought to be knowledgeable. This frees up the other employees to continue working on their actual duties instead of wondering where exactly they may locate the files. It also helps spirits to understand that there will be one person managing every little thing, plus they know where to go in order to dispel the gossip you will be eliminating the free coffee drinks.

Simply speaking, if you have a strategy plus the right point person and office moving company in Wichita Falls utilizing the approach, your business move will be flawless and worry-free.

 

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